CSUBUY Procure to Pay [P2P]

The CSUBUY P2P system aims to automate and simplify ordering, receiving, and paying for goods and services, consolidating data and processes into a single integrated platform. CSU has accelerated the rollout to all remaining campuses including 91ÁÔÆæ.

What is Procure to Pay?

is a strategic, standardized process that allows for the elimination of manual touchpoints and steps resulting in efficiencies through automation, risk mitigation and cost savings for the California State University. 

The P2P process consists of:

  1. Shopping: Guided shopping with discounted pricing
  2. Requisitioning: Easy checkout for purchase requests
  3. Ordering: Electronic distribution of purchase orders to suppliers
  4. Receiving: Acknowledging the receipt of goods and services
  5. Invoicing: E-invoicing with visibility into payment approvals and status
  6. Payment: Minimal touchpoints for payment of goods & services

illustration of the steps in the p2p process

Why we are doing CSUBUY P2P

CSUBUY P2P is a CSU-wide system that helps campuses streamline ordering, receiving, and paying for goods and services, all through a unified and workflow-based system. Go-live is scheduled for January 2026.

Why it benefits your department

  • Streamlined processes with standardized forms and workflows across all campuses
  • Centralized supplier database for easier vendor access and management.
  • Full visibility into request workflows, including backup documentation, comments, and communications
  • Automation that reduces manual tasks and saves time
  • Increased buying power through system-wide supplier negotiations for better pricing

Key Implementation Activities at 91ÁÔÆæ

Activity Dates Responsible Party/Parties
Supplier Onboarding August 2025 to Go Live & Continuing CO project team
User Acceptance Testing Sept. 8 to Oct. 24, 2025 Campus project team
CSU-wide Demo Sessions Sept. to Oct. 2025 CO project team, campus teams, department users
CSU-wide Open Town Hall Nov. 3, 2025 CO project team, campus teams, department users
Campus Engagement; Cutover Preparations Dec. 2025 to Jan. 2026 Campus project team; department users
91ÁÔÆæ End-User Training Jan. to Feb. 2026 Campus project team; department users
Go Live for all new transactions Jan. 26, 2026 All
Last day to submit requisitions via FTS Feb. 6, 2026 Department users
Hypercare Support February-March 2026 Campus project team
Last day to submit an invoice for legacy POs Mar. 30, 2026 Department users

Campus Project Team

  • Sara Bonakdar - AVP Strategic Business Services
  • Shauna Rios - Senior Director, Finance Support & Innovation
  • Kim Gamblin - Associate Director of Procurement to Payment Services
  • Amy Chan - Sr. Business Analyst, Finance Support & Innovation
  • Miguel Robles - Contract Manager, Procurement
  • Sara Tipton - Lead Payment Services Analyst

Campus Communications

[January 26-30, 2026]

[Jan. 23, 2026]

[Jan 8, 2026]

[Jan. 6, 2026]

[response period closed]

[Dec. 4, 2025]

[Oct. 31, 2025]

[Oct. 20, 2025]

[Oct. 3, 2025]

CSUBUY 4-Months Out Communication [pdf] [Sept. 16, 2025]

[Aug. 4, 2025]

[Apr. 25, 2025]

Resources

CSUBUY P2P Training

End-user training and support sessions began on the go-live date, Monday, January 26, 2026, and continue throughout the month of February.

91ÁÔÆæ staff and approving officials involved in department purchases are encouraged to attend live sessions or to view recordings once available.

Documentation and Videos

DOA Structure for 91ÁÔÆæ based on CSU Delegation of Authority Standard

[requires SSO]

CSUBUY P2P Demo Recordings [Panopto requires SSO authentication]

Note: These demo sessions were previews of the new P2P system.

CSUBUY P2P Demo Presentation Slides

Each presentation PDF contains a standard overview, its demo agenda, and the campus contact list.

Open Town Hall 11/3/25 [pdf]

For Campus Users

For Compliance Approvers

CSU

[step-by-step instructions for suppliers to register and manage their profiles in CSUBUY P2P]

Questions

If you have questions about the implementation of CSUBUY P2P at 91ÁÔÆæ, please contact University Chief Procurement Officer Sara Bonakdar [sara.bonakdar@sjsu.edu].