Accounting Forms and Resources

  • Billing Request Template [xlsx]
    Used to request an invoice to be issued to 91ÁÔÆæ auxiliary organizations or to outside customers (City of San José, other third-party organizations) for services provided by a department.
  • Capital Assets Donation Summary [pdf]
    For Research Foundation, Tower Foundation, and University Advancement use only. Use for to report monthly university capital assets donation of equal or more than $5,000.
  • Donated Property [pdf]
    Used by Auxiliary for property donated by them to the university.
  • Interagency Financial Transaction [IFT] Form [xlsx]
    Used to collect and disburse funds between CSU Campuses.
  • Journal Entry Upload Template [xlsx]
    Detailed instructions and template for completing a journal entry upload request for transactions that cannot be performed in Financial Transaction Services (FTS).
  • Non-Monetary Gift Acceptance Form [pdf]
    A University Advancement form to complete before accepting a proposed gift.

  • Used to establish a new petty cash or change fund and to change custodian.

  • Used to request Third Party Payments.

  • Used to establish or update a trust fund.