ࡱ> RTQ[ Q$bjbj Djj7 l6666666J8L`<J72"....J_.T2T7$8 :8+76+766@766..+66. 譇J ,.V707,\;t;.JJ6666Top Ten Tips for a Successful Presentation 1. Less is more Use overheads as visual aids  not a running outline of your talk. Incorporate graphics when possible  but only when it advances your message. 2. Know what you want from your audience Determine what actions or response you want from your audience. Deliver a message that is meaningful to the audience and helps achieve your goal. 3. Stick to the message Determine your goal; know your audience; focus on the response you desire. Don't present unnecessary background, history or information your audience already knows. 4. Respect your audience's time Know how much time you have to present and tailor your content accordingly. Focus on the information your audience needs to achieve the results you desire. Allow time for questions. 5. Get organized Use bullets and dashes to organize data in text charts. Organize the flow of the presentation so that the audience easily follows your points. 6. Keep it simple Limit one main idea per visual. Keep your graphics simple and direct. Keep bullets to 56 words. Only highlight the main points  don't use complete sentences. 7. Charts are for your audience, not you Look at the audience, not at the screen. The audience can read your charts  don't read your charts for them. 8. If they can't see it, then it's not a visual aid Keep type and graphics large and clear enough to see from the back of the room. Use multiple charts if necessary. 9. Don't be more colorful than your topic In general use color conservatively, too much color creates confusion. Use color to draw attention to important parts of a chart and differentiate information. Don't use different colors unless the types of information are different. Use color consistently between one visual and the next. Creating Great Presentations I. Setting Your Goal Main Objective Determine what you want to accomplish with your presentation (i.e. motivate a sales force, stimulate interest in the media, assure shareholders about the company's financial stability, etc.) and be specific. Every part of your presentation should contribute to understanding and emphasizing key points that work toward your goal. Know Your Audience Analyze your audience, and know who they are. Determine their level of expertise and enthusiasm. Target your presentation to meet the audience's needs as well as your own objectives. Call to Action Determine how you want your audience to respond (i.e. procure your services, approve your budget, etc.) and what information you want the audience to walk away with. II. Creating Your Framework Determine Presentation Methodologies & Logistics Find out how much time will you have to present. Determine your speaking method (i.e. from a comprehensive outline, from a script, etc.). Determine what medium you will use (i.e. slides, overheads, screen show, etc.). Determine equipment needed (i.e. projector, audio equipment, podium, etc.). If possible try and find out what the environment will be like (i.e. layout of room, sound, lights, podium, etc.) Gather the Appropriate Information and Data Research your subject and collect all the appropriate information and data (i.e. statistical information, photos, marketing, sales collateral, etc.) Develop an Outline List all of the main topics to be covered in chronological order. Next, create a comprehensive outline using your list as a guide. All presentations should have: Introduction: tell them what you are going to tell them. Generate interest. Middle: tell them. Follow your outline, emphasizing key points and creating a logical flow. Be specific and complete. Summary: tell them what you told them. Draw any conclusions you wish to make. Ask your audience to respond in accordance with your main goal. (i.e. support your sales plan, write about your product, authorize a budget, etc.). Determine if you want to include a question and answer period. Develop a Script Draft your script from your outline. Some experienced presenters prefer to speak from a comprehensive outline rather than a script. If you are not experienced it is recommended that you write a script and follow it. This will insure that your presentation will run as smoothly and effectively as possible. Make sure you review your script. Read it out loud. Is it easy to read? Interesting? The right length? And complete? III. Designing Your Visuals Develop a Storyboard Sketch out each visual you plan to use in chronological order including both text and graphics. Use one page per visual. Here are some general guidelines to follow: Using Colors Remember "Less is more". Don't overcrowd your visuals, Use bullets and dashes to organize data in text charts. Don't read your visuals during your presentation. Don't use complete sentences in bulleted text charts. Only highlight the main points. Use statements and delete small unnecessary words (i.e., the, a, this, that, etc.). Don't overwhelm your audience with statistics. Keep your visuals simple and direct, limit one main idea per visual. Keep your vocabulary consistent between your verbal delivery and your visuals. Progressive build charts can be effective in keeping the audience from jumping ahead. Incorporate graphics whenever possible, however, make sure they are appropriate to the message. Use theme visuals between presentations to reinforce the main message/ theme of your meeting. Use transition visuals between breaks to let your audience know what's coming up next. Color will vary from monitor to overheads to projection systems. Run tests for critical matching. In general use color conservatively; too much color can make a visual more difficult to understand. Use color to draw attention to important parts of a chart and differentiate information. Don't use different colors unless the types of information are different. Use color consistently between one visual and the next. Other Tips and Ideas Avoid using textures and patterns. The final results are unpredictable on different output devices. Clip art should be subtle. Exercise restraint and don't clutter your visual. Use consistent types of clip art, similar in color scheme, size, position, and design style. Preview visuals in actual size or 100% on your monitor, otherwise they may shift during output. Generally it is better to insert or place a graphic into your presentation rather than to cut and paste. Always keep a copy of the original graphic in its native format. IV. Tips for Overheads, Charts and Graphs Text (limit 8 lines per visual) Support the spoken message, emphasize key points only Use bullets to highlight key points Bar (limit 6 bars per visual) Illustrates multiple comparisons, complex relationships and changing data over time Stacked bar (limit 6 bars per visual, 4 segments per bar) Compares several whole quantities on one graph while showing the components of each quantity Difficult to interpret at a glance since the segments within the bars do not begin from a common starting point Grouped bar (limit 5 groups of bars per visual, 4 bars per group) Compares different but related types of data within a group over a period of time Use color to differentiate between types of data Use a legend rather than labeling each bar Line (limit 5 lines per visual) Shows fluctuations in data over time Compares two data sets over time Area (limit 5 areas per visual) Similar to line chart except it illustrates an entire range bounded by a line instead of a set of defined points Similar to pie charts except they introduce the element of time Pie (limit 2 pies per visual, 5 segments per pie) Compares values that represent parts of a whole Group segments representing small percentages (less than 5%) in a collective "other" category Pie charts don't lend themselves to illustrating data over time, however there may be more than I pie chart on a visual Use exploding segments to highlight key portions (limit exploding sections to 2) Organizational (limit 8 or 9 boxes per visual, 3 lines of text per box) Shows the structure of an organization and hierarchy Diagram and flowchart (limit 10 boxes per visual) Shows the course of information through various parts within a system PAGE  PAGE 1 ,/;Sr0@, _ , - L ` a p @X!"MgA?Vk'79:Np/} !6CJmH nH u6CJmH nH uCJmH nH u5CJmH nH u5CJ\mH nH uCJmH nH uCJmH nH uK+,<<RSs/0A{ 1N^ 9/7$P$+ , `  J , - K L a p hx^h`$ /a$ /^ ;<X!"N]^@Ahx^h F & F F 70* & F 70*h^h hx^h`^9:Vk9:O_` ,\& & F ,\& \& & F \& \&h^h$$ / $$ /h^h $$ /xh^hkl/ h^h & F  & F ,\& \&h^h  & F \& ,\&h^h & F (\&^` \&h^h \&x  & F  \& Q | } !u!!!!"v" & F 0* & F 0* & F  /h^h & F 0* $$ /h^h 0* & F 0* & F 0* \&h^h!!@#O###6$7$8$>$?$@$B$C$I$J$K$L$M$P$Q$0J j0JUCJmH nH uCJmH nH u6CJmH nH uv""?#@#####6$7$@$A$B$M$N$O$P$Q$h]h&`#$ )0* & F 0* /h^h 0* & F 0* & F / =!"#8$8% iH@HNormal5$7$8$9DH$_HmHnHsH tH uR@R Heading 15$7$8$9D@&H$_HmHnHsH tH uR@R Heading 25$7$8$9D@&H$_HmHnHsH tH uR@R Heading 35$7$8$9D@&H$_HmHnHsH tH uR@R Heading 45$7$8$9D@&H$_HmHnHsH tH uR@R Heading 55$7$8$9D@&H$_HmHnHsH tH uR@R Heading 65$7$8$9D@&H$_HmHnHsH tH uR@R Heading 75$7$8$9D@&H$_HmHnHsH tH uR@R Heading 85$7$8$9D@&H$_HmHnHsH tH uR @R Heading 9 5$7$8$9D@&H$_HmHnHsH tH u<A@< Default Paragraph FontDC@D Body Text Indent h^hCJu, @,Footer  !&)@& Page NumberQ D+,<<RSs/0A{ 1N+,`J,-KLap ; < X ! " N ]^@A9:Vk9:O_`kl/ Q|}uv?@6 7 B M N R 00000000000000000000000000000000000000000000000000000000000000000 00 00 00000000000000000 00 00 00 00 0000 0 000 000 0 000 0 0 000 0 000 0 000 0 0 0 000 000 00@0@0@0 0 !Q$  v"Q$!P$ !!7 O R <.Az1MPTJ+*&7 O R 3333333333333335 5 NNOO``..//  PPQQttuuuuvv6 6 7 B L R MAE310GKC:\Documents and Settings\mae310g\My Documents\ME 250\Presentation Tips.docMAE310GlC:\Documents and Settings\mae310g\Application Data\Microsoft\Word\AutoRecovery save of Presentation Tips.asd oH+&0z\6r׊# uf ]%,cj_--~lE H=ڝ$ UҺq/V݆}v {h ^`OJQJo(h ^`OJQJo(oh pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo(h ^`OJQJo(h ^`OJQJo(oh pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo(h ^`OJQJo(h ^`OJQJo(oh pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo(h ^`OJQJo(h ^`OJQJo(oh pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo(h ^`OJQJo(h ^`OJQJo(oh pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo(h ^`OJQJo(h ^`OJQJo(oh pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo(h ^`OJQJo(h ^`OJQJo(oh pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo(h ((^(`OJQJo(h ^`OJQJo(oh   ^ `OJQJo(h   ^ `OJQJo(h hh^h`OJQJo(oh 88^8`OJQJo(h ^`OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo( # j_--q/V ]%z\6$ UE HoH+v {                                                                                  @\\MAE125SERVER\MAE133-LJ2200Ne01:winspoolHP LaserJet 2200 Series PCL 6\\MAE125SERVER\MAE133-LJ2200?dXXLetter.HP LaserJet 2200 Series PCL 625xePM/CQsZD͢@-y -ERXXH$65GQۘřsz:nNI&m&Ig s),t2@{(Ppهm8I$ lڋf"rDM$5*Zj)t rK)RZe4kN+'EM)Bpk$v[!cPkf#f@l跚?Tb$<9b)7Z1rx+t9K2n;WP3 Xȓf!]7aW8N\\MAE125SERVER\MAE133-LJ2200?dXXLetter.HP LaserJet 2200 Series PCL 625xePM/CQsZD͢@-y -ERXXH$65GQۘřsz:nNI&m&Ig s),t2@{(Ppهm8I$ lڋf"rDM$5*Zj)t rK)RZe4kN+'EM)Bpk$v[!cPkf#f@l跚?Tb$<9b)7Z1rx+t9K2n;WP3 Xȓf!]7aW8N@@dt@@Q @@UnknownGz Times New Roman5Symbol3& z Arial?5 z Courier New;Wingdings"h"sF,sf 8!xx20 2QMAE310GOh+'0L    ,4<DssssNormalMAE310G6E3Microsoft Word 9.0@@L 6@5՜.+,0 hp  91itl8  2  Title  !"$%&'()*+,-./0123456789:;<=>?@BCDEFGHJKLMNOPSRoot Entry FU1Table#;WordDocumentDSummaryInformation(ADocumentSummaryInformation8ICompObjjObjectPool  FMicrosoft Word Document MSWordDocWord.Document.89q